Set up a sustainable publishing workflow

Prevent new document barriers and triage existing material with clear ownership.

Starter draft for review. Use as a conversation or planning aid.

Give new content a reliable starting point

Choose accessible HTML where it meets the service need. When a downloadable document is necessary, start from an accessible source template and identify the author, reviewer, publisher, and person responsible for future updates.

Use a four-part publishing handoff

Author: use structural headings, real lists, meaningful links, suitable contrast, image alternatives, and understandable language.
Review: run authoring checks and coordinate manual review of structure, reading order, forms, tables, and task completion. Include assistive technology checks suited to the material.
Publish: confirm the final web page and download work, retain the checked source and review record, and provide a usable contact or assistance route.
Maintain: give the item an owner and review trigger. Carry fixes back to the source template and guidance.

Triage the existing collection

Needed for a current service: Prioritize by the effect on the task, urgency, and availability of an accessible route. Assign an owner and a repair or replacement decision.
Better as a web page: Convert with a content owner, check information equivalence, and manage links and versions through the approved publishing process.
Duplicate or no longer needed: Apply the agency retention and removal process before retiring it.
Proposed exception or archived material: Document the facts and route the decision to the agency's authorized policy or legal lead. An archive label or old date alone is not an exception determination.

Keep a useful inventory

Record title; URL; format; service task; content owner; source location; review date; known barrier; accessible assistance route; next action; due date. Begin with a manageable collection and expand from a working process.

Support the people doing the work

Provide checked templates, short role-based guidance, a place to ask questions, and access to qualified remediation support. Tool output is one source of evidence; validate the published result.

ACLT connection: publishing expectations are sustained by capability, owned handoffs, and feedback.

For the detailed rule and exception conditions, use the DOJ Title II small entity compliance guide. Confirm the requirements and records policies that apply to your agency.

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